Create a proforma invoice for a client or for customs and export the PDF instantly. Built in your browser with no sign-up and no watermark.
What is a proforma invoice?
A proforma invoice is a preliminary bill sent before goods or services are delivered. It shows the buyer exactly what to expect and how much to pay, but it is not yet a demand for payment or a record for your accounts.
Proforma invoices are common in international trade, where they are used for customs, import licences, and advance payment.
Proforma invoice vs commercial invoice
A proforma invoice is issued before the sale is final and can still change. A commercial (final) invoice is the binding bill issued once terms are agreed and goods are shipped.
What to include on a proforma invoice
A clear “Proforma Invoice” label and a reference number.
Your business details and the buyer's details.
A description and quantity of the goods or services.
Unit prices, the total, and the currency.
How long the proforma is valid for.
For exports, the terms of sale and country of origin where needed.
Common questions
Is a proforma invoice a real invoice?
No. It is a preliminary document. Once terms are confirmed, issue a final invoice, which is the one you record and collect against.
Can I use a proforma invoice for customs?
Yes, proforma invoices are commonly used to declare the value of goods for customs and to arrange advance payment.
Can a proforma invoice be used to request an advance payment?
Yes. Sellers often send a proforma invoice to agree the price and collect a deposit or full prepayment before starting work or shipping goods.
Is it really free?
Yes. Create and download as many documents as you like, with no account, no trial, and no watermark on the document itself.
Is my data safe?
Completely. Everything is built in your browser. Your logo, client details, and amounts are never uploaded to a server, so they never leave your device.
Do I need to sign up?
No. Just start typing. Your business details are saved locally in this browser, so your letterhead is ready the next time.
Invoicing Studio helps you format invoices and does not constitute tax or legal advice. Check your local requirements before sending.