What to include on a consultant invoice
- Your consultancy name and contact details.
- The engagement or project reference.
- Time or milestones billed, with clear rates.
- Payment terms and accepted payment methods.
Consultant Invoice Template
Create a polished consulting invoice in seconds. Bill by the hour, the day, or by retainer, and send a professional PDF that reflects your rate.
Common questions
How do I get paid faster as a consultant?
Bill days by setting the unit to “days” and putting your day rate in Rate. Use the notes field to reference the statement of work or engagement letter. Set payment terms like Net 15 so clients know when payment is due.
How should a consultant structure an invoice?
List each engagement or milestone as a line item with a clear rate, add your terms, and reference the underlying agreement in the notes. Keep it clean and specific.
Can I invoice a retainer?
Yes. Add a single line for the monthly retainer amount, or itemise the work covered. Set recurring reminders in your own calendar and reuse the invoice each month.
Is it really free?
Yes. Create and download as many documents as you like, with no account, no trial, and no watermark on the document itself.
Is my data safe?
Completely. Everything is built in your browser. Your logo, client details, and amounts are never uploaded to a server, so they never leave your device.
Do I need to sign up?
No. Just start typing. Your business details are saved locally in this browser, so your letterhead is ready the next time.
Invoicing Studio helps you format invoices and does not constitute tax or legal advice. Check your local requirements before sending.